Thursday, October 22, 2015

Going Digital... the mindshift

One of my missions this year has been to eliminate PAPER.  How many times have we seen a person print (yes, print) every email sent to them or documents that they never look at?  Far too often, right?

My district adopted DocuSign this year.  It started as a means to digitize our certificated evaluation process, but it is becoming once more.  The challenge is two-fold:

  1. Have administrators learn, use, and model the digital evaluation process (that means do NOT print!)
  2. Update ancient forms the district has been using since it's founding (1895 - okay, that's an exaggeration.)
The feedback I've received from administrators has been mostly positive. DocuSign has cool features, like anchored text and templates, so the actual "signing" part is simple.  Additionally, we are a Google Apps for Education district, so all of our evaluation templates were created in Google Docs.  Everything is living in Google Drive, even the "completed" DocuSign documents.  I've found that the few administrators struggling with this either 1) did not pay attention during the training, 2) neglect to view the help site I created, or 3) are new to evaluation and have the deer in the headlights going on.  (I remember that first year as a vice principal.  It's a hell of a way to lose weight!)

Moving Human Resources and Accounting are different stories.  But we are getting there.  It's going to happen.  I'm waiting for the district leadership to get on board and just mandate it!  I'd love to do an analysis of the paper we are saving.  I can tell you that I have used my printer two times this week - once to print a test page and the other to print something I actually needed.  Not common for me - I usually scan everything into Evernote or Google Drive.  All of my documents in the cloud and accessible from wherever and whenever I am connected.
The beauty of DocuSign (and there are many) is that completed forms (envelopes as they are called) are pdf's - they can be copied and shared on network drives or in Google Drive.  Easier distribution, easier to find things.  I know file management has been a challenge since day one, but I am NOT giving up.

Let's stop killing trees.  Let's move forward.

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